Privacy Policy for Personal Data
Preamble
The website "pro.regilait.com" (hereinafter referred to as " the Website ") is provided by REGILAIT, a simplified joint stock company (SAS), registered on the register of companies of Mâcon under registration No. 349 113 662, whose registered office is located at 102 RD 906, 71118 ST-MARTIN-BELLE ROCHE, FRANCE (hereinafter referred to as "REGILAIT").
The purpose of this Privacy Policy is to explain how REGILAIT collects and processes the personal data (hereinafter referred to as ”Personal Data" or "Data") of users (hereinafter referred to as the "User” or “Users”) who log in to the Website pro.regilait.com.
REGILAIT informs you of the commitments it has made and practical measures it has taken to ensure that the privacy of your Data is respected when you interact with it through its Website, its pages on social networks, by filling in online forms, by creating a user account (teacher or student), by receiving news or communicating with it by email.
Consequently, REGILAIT asks natural persons to read this Privacy Policy carefully.
As the data controller, and aware of the importance of ensuring the confidentiality of the Personal Data of natural persons, REGILAIT undertakes to protect your Data in accordance with the regulations in force on the protection of personal data, applicable in Europe and in France, and in particular the provisions of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data, known as the "General Data Protection Regulation" (hereinafter referred to as the "GDPR").
1.How do we collect your Data?
Personal data are defined as "information that enables the identification of natural persons to whom they relate, in any way whatsoever, whether directly or indirectly".
These data are solely collected for the purposes of the services offered by the Website.
Users therefore provide this information with full knowledge of the facts, in particular when they enter it themselves.
REGILAIT requires certain Data in order to meet the obligations linked to its business and offer you a service of the highest possible quality.
REGILAIT collects your Data in different ways:
- data that you provide directly to it;
- data it can obtain from third-party sources;
When you access its Website, applications or pages on social networks, you may provide Personal Data by:
- filling in contact forms;
- sending us a spontaneous email;
- creating a User account in the "Professional Area".
In this case, Users of the Website are informed, via an asterisk, whether or not the information they provide is compulsory.
REGILAIT also collects Personal Data when natural persons browse its Website, in particular via cookies.
REGILAIT asks you to consult its cookie management policy to change your settings by clicking here.
REGILAIT ensures that it only collects and processes Data that are strictly necessary for the purpose of the processing that is carried out.
2.What Data do we collect?
When Users visit sections of the Website, the following data are collected in particular:
- Contact data: surname, first name, email address, area of activity, position
- User account login details: username and password;
- information concerning the computer and login environment such as the IP address, record of login times, URL of links used by Users to access the Website, the User's internet service provider, technical configuration of the browser;
Data collected indirectly will only be used to monitor the volume, type and configuration of traffic using the Website, to develop its design and layout and for other administrative and planning purposes and more generally to improve the service that REGILAIT offers you.
These Data are only collected for the purposes listed below and whenever you use one of our functions or services.
Children’s data:
No Personal Data is collected by REGILAIT concerning minors.
The minimum age for opening an account is eighteen years old, in order to be able to interact with REGILAIT (create a user account, use the platform, receive information etc.).
However, if REGILAIT is informed or discovers that the Personal Data of a minor has been collected, these Personal Data will be immediately and permanently deleted.
3.What are the purposes of collection?
The processing carried out by REGILAIT has one or more explicit, legitimate and specific purposes:
The Data collected are used by REGILAIT to:
- meet the obligations linked to its business (give you access to the Website and its applications);
- create, provide, activate and manage access by you to your User account;
- manage User files by sending newsletters and news about REGILAIT if you have consented to this;
- obtain opinions on the tool proposed by REGILAIT;
- carry out studies and statistical analyses of use and types Users of the Website and the Website traffic, while safeguarding the anonymity of the Users;
- provide administrative management of the Website;
- answer your different requests;
- maintain contact between REGILAIT and the Users;
- comply with the laws and regulations in order to ensure, where appropriate, that REGILAIT complies with its legal obligations;
- resolve any disputes;
- defend REGILAIT’s rights in connection with legal proceedings.
4.Who receives the data collected?
Your Personal Data will only be used by:
- REGILAIT's internal departments for its own use such as:
o Sales department (sales director; area managers, sales assistant);
o Marketing department (marketing director, professional market product manager);
- External service providers such as the creator and administrator of the Novius website;
- Any commercial partners that REGILAIT may employ in connection with its business;
- However, REGILAIT undertakes to only disclose to these partners the Data strictly required to carry out these services.
- Third parties checking and analyzing the Website: database maintenance etc.
- Processors: within this framework its processors may have access to, store and process Personal Data to provide services on behalf of REGILAIT.
However, in all cases, the processors are not authorized by REGILAIT to use your Data for any purpose other than to provide services that are the subject of a contract between REGILAIT and the processor.
REGILAIT undertakes to ensure that the partners selected offer sufficient guarantees to meet the requirements of the data protection legislation in force.
Furthermore, REGILAIT will not on any account assign, transfer or share the Data with third parties in order to acquire and send commercial messages without the express consent of the natural person.
5.What are the legal reasons for disclosing your data ?
REGILAIT may be required to disclose your Personal Data to third parties solely in the following specific cases:
- For the purposes of support if REGILAIT must employ service providers to provide support and maintenance services;
- For the purposes of complying with any laws in force, regulations, legal proceedings or other legal obligations or for the purpose of safeguarding the rights of REGILAIT, its employees or Users etc.;
- For the purposes of security, detection and investigation, to make it possible to prevent security, fraud or technical problems;
- In the event of the merger/takeover or acquisition of REGILAIT with/by another company;
- In the event of the sale or transfer of REGILAIT;
- In the event of restructuring or collective insolvency proceedings affecting REGILAIT or any other similar event, in accordance with the applicable law.
6.Marketing
You can choose to receive emails from REGILAIT and information such as newsletters about REGILAIT.
You can then withdraw your consent at any time by changing your User account settings, by clicking on the unsubscribe link at the bottom of each email or by contacting REGILAIT.
REGILAIT undertakes not to disclose your Data to third parties without your authorization.
7.How long do we keep your data?
The Data will be kept by REGILAIT for as long as you have your User account, throughout the duration of your relationship with REGILAIT, and for as long as necessary to meet the obligations you have asked us to perform, to comply with REGILAIT’s legal obligations, to fulfill the purposes described in this Privacy Policy, or to settle disputes.
REGILAIT is also entitled to retain and process the Data in accordance with its legitimate interest. It can also retain your Data after you have ceased to use REGILAIT's services, in accordance with the statutes of limitation.
After that period, REGILAIT undertakes to permanently delete all documents and files containing the Data.
However, the Personal Data required to comply with legal and statutory obligations or to make it possible to obtain proof of the respective rights and obligations, will be retained by REGILAIT.
In any case, at the end of each retention period the Personal Data will be permanently deleted.
8.What security do we put in place?
REGILAIT ensures the security and confidentiality of your Data by implementing data protection and in particular by implementing technical and organizational measures, particularly to prevent them being used, disclosed, collected, corrupted, or breached by unauthorized third parties.
Furthermore, REGILAIT undertakes to ensure that such protection is provided by all persons who may have access to the Data, in particular its authorized employees, and to process the Data in accordance with the purposes specified in the Privacy Policy.
9.What are your rights?
In accordance with the regulations, you have the following rights:
- right of access;
- right of rectification;
- right to erasure;
- right to oblivion;
- right to be delisted;
- right to object;
- right to data portability for of your personal data;
- right to restrict processing of your personal data;
- right not to be subject to individual decision-making based exclusively on automated processing such as profiling;
- right to lodge a complaint with the French Data Protection Authority (CNIL) whose website is accessible at the following link https://www.cnil.fr/.
If you have consented to the processing of your personal data, you can withdraw your consent at any time.
10.How can you exercise your rights?
To exercise these rights, contact REGILAIT by clicking on the link below, or by letter or email, attaching a copy of your identity card, indicating your name or company name and your physical and/or electronic contact details, at the following addresses:
- by email: vending.dept@regilait.fr
- by letter:
SAS REGILAIT
SERVICE PROFESSIONNEL
102 RD 906, 71118 ST-MARTIN-BELLE ROCHE, FRANCE
You also have the right to give instructions regarding the fate of your personal data after your death.
11.Which other documents should I consult?